Our Address

SSBC at Indiana University

351 W 10th Street, TK-217

Indianapolis, IN 46202

Date

Holiday

January 1

New Year's Day

3rd Monday in January

Martin Luther King, Jr Day

4th Monday in May

Memorial Day

July 4

Independence Day (observed)

1st Monday in September

Labor Day

4th Thursday in November

Thanksgiving

4th Friday in November

Friday after Thanksgiving

December 25th

Christmas

Between December 24th and January 2nd, the SSBC Biorepository will be open Monday through Friday for essential operations ONLY and will re-open for normal operations on January 2nd. If at all possible, biological specimens for submission to SSBC should NOT be collected and shipped between December 24th and January 2nd.

Should it be necessary to ship blood and/or CSF samples to the SSBC Biorepository during this period, please contact the SSBC staff at IU before December 24th by e-mailing ssbc@iu.edu, so that we can arrange to have staff available to process incoming samples.

Courier services may observe a different set of holidays. Please be sure to verify shipping dates with your courier prior to any holiday.

The SSBC Biorepository is not open for business on Saturday or Sunday; therefore, we ask that no samples be shipped on a Friday. We cannot guarantee the conditions in which the samples will be held by the shipping courier over the weekend. It is important to have plans in place for each type of sample to be held over the weekend prior to shipping. Please refer to the table below for how to handle samples drawn on a Friday.

When possible, please only ship frozen samples on Monday-Wednesday. There is always the potential for an unexpected shipping courier delay and by shipping Monday through Wednesday, there should be enough time for samples to be delivered before the weekend.

Sample Type

Tube Type

Product

Shipment Method

Friday Draw Instructions

Whole Blood

Sodium Heparin

PBMC

Ambient

DO NOT DRAW ON FRIDAY. Must be drawn on Monday – Thursday.

Whole Blood

PAXgene™ Tube

RNA

Frozen

The PAXgene™ Tube must be placed on a wire rack and stored in a -80°C freezer. The sample may then be packaged with dry ice pellets and shipped as the study MOP dictates.

Cerebral Spinal Fluid

Polypropylene Aliquot Tubes

CSF

Frozen

CSF must be processed and aliquoted locally the date of collection. Once aliquoted, samples are stored upright in a -80ᵒC freezer until shipment. The aliquots may then be packed with dry ice pellets and shipped as the study MOP dictates.

Cerebral Spinal Fluid

Polypropylene

CSF Pellet

Frozen

CSF Pellet must be processed and aliquoted locally the day of collection. Once aliquoted, the CSF Pellet must be placed in the Mr. FrostyTM and stored at -80ᵒC overnight. If CSF Pellet cannot be shipped within 2 days, the sample must be transferred to LN2 storage. The aliquot should be packed with dry ice pellets and shipped frozen as the study MOP dictates.

Plasma

Polypropylene Aliquot Tubes

Plasma

Frozen

Plasma must be processed and aliquoted locally the day of collection. Once aliquoted, samples are stored upright in a -80°C freezer before shipment. The aliquots may then be packed with dry ice pellets and shipped frozen as the study MOP dictates.

Buffy Coat

Polypropylene Aliquot Tubes

DNA

Frozen

Buffy Coat aliquots must be processed and aliquoted locally the day of collection. Once aliquoted, the sample must then be transferred into a -80°C freezer until shipment. The aliquot may then be packed with dry ice pellets and shipped frozen as the study MOP dictates.

Serum

Polypropylene Aliquot Tubes

Serum

Frozen

Serum must be processed and aliquoted locally the day of collection. Once aliquoted, samples must then be transferred into a -80°C freezer. The aliquots may then be packed with dry ice pellets and shipped frozen as the study MOP dictates.

Indiana University business hours are from 8 AM to 5 PM Eastern Time, Monday through Friday.

Please click here for a list of the SSBC Biorepository’s holiday closures.

Frozen samples must be shipped on Monday, Tuesday, or Wednesday, only. Ambient and frozen samples must be shipped Monday-Thursday only.  No specimens should be shipped on Friday

Please click here for additional information on using the UPS interface to ship to Indiana University.